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OSHA’s New Reporting Requirements

The Occupational Health and Safety Administration (OHSA) has announced new rules that insurers and their clients should be aware of going forward this year. Effective Jan. 1, they include the following areas and details:

Reporting Rules
All employers must contact OSHA within 24 hours of any incident in which an employee or employees suffer injuries leading to in-patient hospitalization, amputation or loss of an eye.

The current rule of having to contact OSHA within eight hours of fatality continues. Employers have the choice of calling the nearest area office, the 24-hour hotline at 1-800-321-OSHA (6742), or submitting a report online.

Employers reporting a fatality, in-patient hospitalization, amputation or loss of an eye to OSHA must include the establishment’s name, location and time of the work-related incident, type of reportable event (fatality, in-patient hospitalization, amputation or loss of an eye), number of employees who suffered the event, names of the employees who suffered the event, contact person and his or her phone number, and a brief description of the work-related incident.

The following are examples in which employers do not have to report incidents.

  • A motor vehicle accident on a public street or highway, unless it happened in a construction zone.
  • An incident that occurred on a commercial or public transportation system.
  • An incident that occurred more than 30 days after the work-related incident, in the case of a fatality, or more than 24 hours after the work-related incident, in the case of an in-patient hospitalization, amputation or loss of an eye.
  • No reporting is necessary if the in-patient hospitalization was for diagnostic testing or observation; it is necessary only for a formal admission.

300A Requirements
The 300A summary must now be submitted by a company executive, which is defined as a company owner, corporation officer, highest ranking official at the accident site or that person’s supervisor. These officials certify they have reviewed the logs and believe them to be accurate. Safety directors and human resource managers cannot sign the logs unless they qualify as company officers.

The 300A summaries have to be posted in noticeable places, such as employee billboards and kiosks, and the document must be available to all employees at any time. Even if no accidents occurred, business executives must still put zeros in the appropriate lines.

Records must be kept for five years, plus the current year. Companies that have been exempted from the form 300 may want find out if that still holds, as OSHA has added 25 new industries to the list it oversees.

If you are not familiar yet with the new regulations, it’s not too late to review them moving forward.